This option allows you to select parts that have a link to the selected job item so that when you work on that particular job item (vehicle, boat, lawn mower etc) you have a list of specific parts that fit that item. When a make and model is attached to a job item, by using the make and model button, (not manually typing in the make and model) a unique make and model ID is attached to the job item. Whenever an invoice is finalised for a job item which has a unique make and model ID, any parts that are used on the invoice are automatically added to the make and model parts link list. This means that over a period of time, as invoices are done for various services and repairs for a specific make and model, the system in the background is automatically building a service and repairs parts list.
Left click on the P/Link button or press the ALT-F3 keys together to access this option. A window will then appear showing all of the parts that are currently linked to the selected job item. You can then left click on one or more of the items that you wish to have imported into your job. If you make a mistake and click on one accidentally simply click on it again to deselect it. Once the parts have been selected click on the select Button and all of the selected parts will be transferred to the job including the correct qtyaccording to the link file. The system automatically prices the items for you according to how the customer is configured.
In the Job Invoicing or Workshop Invoicing screen, when you select the F3 Button for adding parts to a Job you can access the Select Stock window to select a stock item to be used on that invoice. If the job item you have selected for the current invoice is correctly linked to a make and model file then at the top of the select stock window you will get an extra TAB which says for Job Item . If you select that tab using the mouse or by using the CTRL-TAB keys then you will be given a list of parts which are specific to the selected job item make and model. Regardless of the Job Item number (rego number, serial number etc) the list will be displayed due to the make and model linked to that job item.
You can then select a part to be invoice to the selected job or invoice from this specific parts file showing parts that fit the make and model selected.
If you invoice a part to a job item which has a make and model link then any parts that are invoiced to that job item are then automatically added to that make and model and consequently automatically added to any job item linked to that make and model as well. This means that as you do your normal day by day invoices the system automatically builds a catalog of parts that are directly linked to a specific make and model. Within a few months all your common parts and many of the less common parts will be automatically linked to your job items and after 12 months you might have an almost complete list of the parts that you use for the selected make and model. The great thing is that because you build the link automatically from your invoices, you get a catalog make and model list that is tailored for your business using the part numbers that you use. Much better than a catalog or parts list which is locked into a certain supplier. PLUS the system also records the number of each part that is used. This means that if a car for example takes 6 spark plugs then the invoicing system will recongnise this and use 6 spark plugs.